Montana SHPO Forms and File Transfer
FORMS, INSTRUCTIONS, AND GUIDELINES
Explore the tabs below to find guidelines, instructions, and forms for recording and transferring cultural resource and historic site data and inventory reports to and from Montana SHPO.
!! Important Updates !!
- New Montana SHPO Consultation Guide and Appendices released January 2023.
- New forms for recording cultural and historic sites, submitting reports for review (META-F), and requesting digital data (DATA-F) (see below)
- New quick reference checklists for requesting and submitting data (see below)
- File search fees increase to $35/section on July 1, 2022.
- CDs are no longer accepted for data/report submittals. Please submit digital files using the portal link below.
NEW! Checklist for Requesting File Search and Cultural Resource Data (Checklist 1, PDF)
File Searches and Cultural Data Requests generally require 15 days for processing.
File search and digital data fees increased to $35/section on July 1, 2022.
- The File Search flat fee of $35 per section includes site records, inventory reports, and GIS data—but these items must be specifically requested at the time of the File Search.
- A la carte fees apply for Cultural Resource Data requests when these items are requested without a File Search: site records ($5/record), inventory reports ($1/MB), GIS shapefiles ($5/polygon).
File Search Request Form / FILE-F (xlsx)
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Digital Data Request Form / DATA-F (xlsx)
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Data Use Agreement / DUA (pdf) Site records, inventory reports, and GIS files will not be released without a signed Data Use Agreement (DUA) from each individual within an organization that will have access to the data. |
SHPO will send an invoice for file search/data request fees with the request results. PAY AN INVOICE
CDs are no longer accepted for data/report submittals. Please submit digital files using the portal link below.
New! Checklist for submitting reports for SHPO review
Report Metadata Submittal Form / META-F (docx) Instructions and Coding Guide for Report Submittal Form (pdf) The Report Metadata Submittal Form (META-F), formerly CRABS, is required when submitting reports for review. |
(Instructions for submitting files)
*Note: State of Montana File Transfer Service account required.
New! Checklist for Submitting Site Records and Requesting Smithsonian Numbers (pdf)
Cultural Site Record (CS-R) New! |
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Architecture/ Engineering Record (AE-R) New! |
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Update to Cultural Sites and Architecture /Engineering Records (CU-R) New! |
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Isolated Find Record (IF-R) |
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Stone Circle Record (SC-R) |
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Paleontological Record (PALEO-R) |
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Creating a KMZ (PDF) |
National Register Nominations and Property Research
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NRN-F (National Register Nomination Form) (nps.gov) How to complete National Register Forms (nps.gov) Montana Property Research Guide (PDF) |
CONTACT
Damon Murdo (dmurdo @mt.gov)
Cultural Records and Data Manager
(406) 444-7767